Online correction in Name, DOB, and Gender in EPF UAN

Online correction in Name, DOB, and Gender in EPF UAN

EPFO has introduced online request functionality to EPF members for correction in name, DOB, and gender. In its circular dated 21 November, 2017 EPFO has stated that many EPF members are facing problem in seeding Aadhaar with their UAN as there is a mismatch in Name, DOB or Gender between UAN data and Aadhaar (UIDAI) data. 

Using new online request functionality, EPF members can give online correction request and then the employer can online forward the correction request to concerned EPFO office.

Offline and Online process for correction

Currently, if an EPF member wants to change or correct his/her basic details in EPF database, then he/she alone can’t give an application to the concerned EPFO for the same. It requires a joint declaration form from employee and employer along with suitable supporting documents, to change or correct the basic details in the EPF account. In order to reduce the paper work and time delay, a new functionality has been introduced by EPFO to EPF members where they can give online request to his/ her employer at Unified Portal for correction in basic details. When correction request forwarded by the EPF member, the system will compare the requested changes with similar fields received from AADHAAR (UIDAI) database. Once verified, then this request will be automatically transferred to employer’s login for online transmission to concerned EPFO field office. EPFO filed office will process the request for correction after getting an online request from member and employer.

Process for online correction in Name, DOB, and Gender of EPF Members

Step by step process flow for this functionality is given below

1. Visit EPFO’s Unified Member Portal https://unifiedportal-mem.epfindia.gov.in/memberinterface/

2. Log in to your account using your UAN number and password.

3. Then in the dashboard, go to the “Manage” and click on “MODIFY BASIC DETAILS”.

4. Now enter your correct details as per your Aadhaar records (System will verify your details with Aadhaar (UIDAI) Data).

5. On clicking on “Update Details” your request will be forwarded to your employer for further approval. Before employer approval, you can delete your request by pressing “Delete Request” option.

6. Please note that if your Aadhaar is already verified, then your details are not editable. A message will appear as below.

After successful submission of the correction request by the employee the below process will happen at employer’s end.

1. Employer will log in to Employer Interface of Unified Portal.

2. Employer can view the change requests submitted by employees by clicking on “Member>Details Change Request”.

3. Employer can view the online requests received from employees and can thus take appropriate action by giving the proper remark.

4. After approval of the request, the employer can see the latest status of the request.

After approval of the correction request by the employer, the below process will happen at EPFO’s end.

1. After approval of the request by the employer, the request will appear as a task in login of Dealing Hand, of concerned EPFO office, in the Field Office Interface of Unified Portal.

2. Dealing Hand can log in and view the online change requests by clicking “Member>Details Change Request”.

3. After due verification Dealing Hand can submit his/her recommendations to Section Supervisor.

4. At this stage, the Dealing Assistant can refer the correction request either for Approval or Rejection by selecting the appropriate button with suitable remarks.  

5. In the same way, Section Supervisor can submit his/her recommendations to APFC/RPFC.

6. Finally, APFC/RPFC can Approve/Reject the case.

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Online correction in Name, DOB, and Gender in EPF UAN